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To Educate and Inspire Today's Students for Tomorrow's Opportunities To Educate and Inspire Today's
Students for Tomorrow's Opportunities

Facility Use Request

MasterLibrary Schedules
Western School Corporation now utalizes ML Schedules to streamline facility requests. 


If you are an existing Western Employee with a Western email address and your event is a Western Sponsored event please click this link: https://in23.mlschedules.com/Login.aspx and "Log in with Google"
Info on how to submit a facility request: https://vimeo.com/185005356/726f89eb00  

If your group is NOT afflilated with Western and you are a RETURNING group requesting a space or room please click this link and log in: https://in23.mlschedules.com/Login.aspx

If you are a NEW group that has not requested prevoiusly please click this link to register: Check list with register for a new account. (Only needed for first-time user)
Video on how to register for an account:  https://vimeo.com/185005479/5b40dc0b9f  

If you are unsure which classification you group or event falls under please refer to the table below:

Western School Internal Staff Request
LOG IN WITH GOOGLE
School affiliated groups are defined as those activities directly related to the Corporation. Examples of Category 1 groups are: A) P.T.O. Activities, B) Activities of Extracurricular Clubs and Organizations recognized by the Master Contract, C) Curricular activities held outside the regular school time and D) Room usage during school days for school day events. No usage fees will be charged for Category 1 activities. Personnel fees may apply for custodial and technical help or for costs incurred for extraordinary activities involving prolonged setup, use and cleanup, and special services (security) associated with major activities. 
School-Community Groups
LOG IN WITH GOOGLE
School-Community groups are defined as those providing educational, recreational, and cultural activities, administered by the Board, either solely or jointly, will be granted second priority to available space and facilities. Examples of Category 2 groups are: (A) Boy Scout Troop sponsored by Western, B) Sport clinics and camps organized by employees, and C) Staff recreation programs. An athletic or cheerleader clinic where fees are paid from the participants to the school employee sponsor(s) will be a Category 2 activity. Fees for Category 2 will be the same as Category 1.
  THE CLASSIFICATIONS BELOW REQUIRE A GROUP TO BE CREATED AND APPROVED FIRST.  THESE ARE NON-AFILITATED WESTERN GROUPS 
Private, Non-Profit Groups
(Non-Western Email)
Private, nonprofit groups (not individual teams) are defined as those with less than eighty (80%) Western residents who are requesting solitary, occasional or regularly scheduled use for an activity with educational, cultural, religious, or charitable goals will be assigned fourth priority of available spaces. Extraordinary activities (those receiving prolonged set-up, use, and clean-up as well as use of special areas, such as varsity playing fields, computer and music rooms) will not be approved. Fees for Category 4 will be assessed as scheduled in this Administrative Guideline. When activities in Category 4 involve ticket sales or admission fees, an additional cost/percentage will be charged based on the relationship of the admission price to actual costs. A certificate of liability insurance will be required for this category for $1,000,000 unless waived by the Superintendent or his/her designee. 
Community Non-Profit Groups
(Non-Western Email)
Community nonprofit groups (not individual teams) are defined as governmental agencies, groups comprised of eighty percent (80%) or more Corporation residents providing civic, educational, or cultural activities and staffed by volunteers. Such community nonprofit groups will be issued permits for space and facilities on a third priority basis. Examples of Category 3 activities are: A) Scout groups not sponsored by School, B) P.A.L., Y.M.C.A., Y.W.C.A. and C) Youth baseball, football, soccer and softball. *Youth baseball, football, softball and soccer will not be permitted to utilize indoor facilities with the exception of the one-day tryouts. Fees for Category 3 activities will be the same as Category 1 usage with the exception of the auditorium which will require a nominal usage fee. A certificate of liability insurance will be required for this Category for $1,000,000 unless waived by the Superintendent or his/her designee.
Commercial Users
(Non-Western Email)
Commercial users defined as private, for profit business, vendors, or entrepreneurs are strongly discouraged from application. When approved, level five (5) priority will be assigned. Examples of Category 5 activities are: A) Individuals or small groups desiring retail sales floor space, B) Individuals or small groups desiring use of facilities for recreational purposes by individuals or groups having no association with the school nor with any recognizable nonprofit agency. Extraordinary activities (those requiring prolonged set-up, use, and clean-up as well as use of special areas, such as varsity playing fields, computer and music rooms) will not be approved. Fees for Category 5 will be assessed as scheduled in this Administrative Guideline. When activities in Category 5 involve ticket sales or admission fees, an additional cost/percentage will be charged based on the relationship of the admission price to actual costs. A certificate of liability insurance will be required for this category for $1,000,000 unless waived by the Superintendent or his/her designee. **Individual (non-Western teams) will not be allowed to host tournaments on school facilities.

 


How do I upload my Insurance FIle? - How Do I Upload My Insurance Form?
What do I do if I forgot my password? - What If I Forgot My Login Password

If you need additional assistance please contact This email address is being protected from spambots. You need JavaScript enabled to view it. in the Assistant Superintendent's office

 

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Western School Corporation Mission Statement:
To educate and inspire today's students for tomorrow's opportunities.
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2600 S. 600 W. Russiaville, IN
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